SETA Accreditation No. 6570

Materials (Stock) and Warehouse Management

materials stock

Workshop dates 

Johannesburg: 20-21 April 2020
Durbanville, Cape Town: 4-5 May 2020
Durban-North: 21-22 March 2020

***Early bird discount less 15% p/p and group booking discount less 20% p/p off normal fee. Available until 9 March 2020. See details below***.


Course Fee:

Single: R7,350.00 (R8,452.50 incl. 15% VAT)

Early bird fee less 20% per person (R1,470.00) per person = R5,880.00 (R6,762.00 incl. VAT) per delegate for all NEW registrations received and paid by 9 March 2020.

Group booking discount for 3 or more people less 25% (R1,837.50) per person = R5,512.50 (R6,339.38 incl. VAT) per delegate for all NEW registrations received and paid by 9 March 2020.

In-House Training sessions:  for in-house group bookings and other enquiries please email me at or contact or phone 011 902 0720  Ronell 073 291 0450.




Materials management is about the amount of stock on hand when needed. Efficient stock control will ensure that capital is not tied up unnecessarily and can mean that the production process is protected when there are problems in the supply chain. Stock control is vital in:

  • Controlling the money locked up in stock. Stock is money in chains. As money is a scarce resource in most businesses, you want to know that your stock management is as efficient as possible.
  • Serving customers efficiently, good stock management is all about satisfying customer demand. This means stocking adequate levels of products that customers want and getting rid of stock that has little demand.
  • Limiting stock losses.  Without good stock control you have no way of knowing how much money you’re losing to theft, fraud and plain inefficiency.
  • Controlling wastage, for example in perishable products or garments.
  • Identifying fast and slow moving stock.

For example, some businesses that monitor stock movements daily can quickly eliminate slow moving items and replace them with fast selling items. This 2-day workshop is very interactive combining theory with role play, t-e-a-m exercises and group interaction.  Evaluation happens through participation and group discussion. This course is also offered in-house and can be customised to include specific examples and exercises based on the organisation’s activities. Small current system changes can be incorporated as exercises

Course Objectives
  • To enable management to understand the importance of planning on materials control
  • To understand the role of the purchasing department with regard to materials and warehouse utilisation
  • Making sure that stock is received properly
  • Storing and protecting materials and staff
  • Stock counting and control
  • Picking and issuing of stock
  • Delivering stock to customers
  • When and how to use warehouse management systems
Who Should Attend?
  • Buyers
  • Warehouse staff
  • Warehouse management
  • Sales staff (How promises to customers affect the warehouse)
  • Account staff that work with materials
  • Supply chain planners
COURSE OUTLINE PER MODULE Module 1:  Introduction Topics
  • What constitutes stock
  • Stock storing cost
  • Stock ordering cost
  • Out of stock cost
  • Supply chain planning
  • Just in time stock management
Learning Outcomes
  • Understanding the different types of stock and their importance
  • How to calculate stock storing cost
  • The cost of ordering and reconciliation
  • What is the impact on the business
  • How supply chain planning improves all aspects of stock control
  • Can Just in Time stock management work in Africa
Module 2:  Supply Chain Planning Topics
  • Importance of forecasting
  • Capacity planning
  • Long lead time planning
  • Scheduling
Learning outcome
  • How reasonable forecasting can improve stock control
  • The importance of capacity when managing stock
  • How long lead time stock requires careful planning (Imports)
  • Scheduling of production
Module 3:  Purchasing Topics
  • Negotiation with suppliers
  • Buying
  • Service level agreements
  • Practical exercise on SLA
Learning Outcomes
  • How important it is to purchase from the right supplier at the right price, quantity, quality and time
  • Buying in a manner that assists the warehouse with receiving and storing of the stock
Module 4:  Stock Receiving Topics
  • Checking documentation
  • Checking condition of stock before offloading
  • Offloading
  • Checking stock received
  • Updating system
Learning Outcomes
  • Ensuring documentation is correct before offloading
  • Check condition of stock before offloading
  • Risks that are present with offloading
  • Ensuring that the stock received is correct and how to make checking easier
  • Ensuring that the book stock is updated
Module 5:  Stock Storage Topics
  • Warehouse layout
  • Warehouse safety
  • Stock counting
  • Stock issuing
  • Updating system
  • Security
  • Risk management
  • Practical exercise on risk management
Learning Outcomes
  • How the proper layout can assist with space and stock control
  • The importance of safety in the warehouse
  • The different ways of counting stock and finding errors
  • How to issue raw materials to control stock
  • Understanding the importance of keeping the system updated
  • How to control access to the warehouse
Module 6:  Stock Issuing Topics
  • Picking
  • Checking
  • Delivering
  • Reconciling
  • Updating system
Learning Outcomes
  • Using pick lists correctly
  • The importance of a second check
  • Procedures when delivering to customers
  • Ensuring documentation and returns are reconciled
  • Updating the system ASAP
Module 7:  Warehouse Management Systems Topics
  • When to use them
  • Stock control vs. warehouse management system
  • Important features
Learning Outcomes
  • How to decide whether to buy a system or not
  • Understanding the difference between a stock control and warehouse management system
  • What are the important features such a system should have
Feedback on this course presented to companies:
  • Very well presented. Informative and enlightening (Vencor Holding)
  • Very, very informative and useful (Fuchs Lubricants)
  • The way the course was presented was not boring (Afrisam)
  • Very well presented and made interesting (SAGE Pastel)
  • Just carry on doing what you do. Impressive (Dosco)
  • Very effective and understanding. To perfect my performance (Total SA)
  • Excellent. Maintain the standard (National Housing Finance Corporation)
Included in the fees
  • Lunch, arrival, mid-morning and afternoon refreshments
  • Course material
  • Templates for delegates to use
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