Debtors Management & Creditors (combined one-day workshop)

Workshop dates:

Johannesburg:  12 February 2018
Durbanville, Cape Town: 2 March 2018
Durban North: 9 March 2018

Course Fee:

Single:  R3,300.00 (R3,762.00 incl. VAT)
Group booking of 4 delegates or more: R2,800.00 (R3,192.00 incl. VAT) – T&Cs apply.

 

In-House Training sessions: e-mail events@norcazacademy.co.za for a quotation with requirements.

Introduction

This intensive 1-day training course will enable you to put in place effective debt management strategies to ensure effective debt collection and, at the same, still maintaining good client relationships. You will learn to put in place an effective debt collection programme and acquire proven techniques for written and telephonic debt collection.

Bad debt can ruin otherwise successful companies and it is important that a company’s debt collection strategy results in payment of due debts to it, whilst retaining the client.

Course Outline

Understanding Debtors Management:

  • Overview of Debtors Management.
  • Why are they not paying? – identifying underlying causes of outstanding debts
  • Assessing the impact of outstanding debt on financial results
  • Identifying ways in which a customer can be encouraged to pay their outstanding debts

Debt collection as a vital function in the organisation:

  • Maintaining debtor analysis as an effective debt management tool
  • Setting realistic debt collection targets
  • Comparing debt collection vs. objectives
  • Analysing effective ness of the debt collection activities on an ongoing basis.

Preparation for effective debt collection:

  • Classifying your debtors to enable an effective targeted strategy.
  • Analysing the risks of non-payment of each debtor by utilising the classification.
  • Setting up a collection modus operandi to ensure systematic successful collections.
  • Setting up, maintaining and making use of a debtors age analysis system in order to track progress.
  • Deciding how to collect each outstanding debt i.e. letter, telephone, SMS etc.
  • Measuring the success of your debt collection efforts.

Understanding the importance of the form of debt collection correspondence:

  • Paraphrasing the threat to ‘pay or we’ll sue’ in a more effective way to maximize the chances of success.
  • Essential skills for compiling debt collection letters, SMSs, e-mails and faxes
  • Addressing your correspondence to the correct contact person.
  • Telephone etiquette and techniques.
  • Sufficient preparation before contact.
  • What to say and how to say it.
  • Dealing with irate clients and excuses
  • Balancing personal and company objectives
  • Turning promises into commitments.
  • Follow up: how to ensure that agreed payment dates are honoured by sending reminders.
  • We are all human – how to end calls amicably.

Who should attend

  • Debt and Credit Controllers
  • Debtors clerks
  • Debt Recovery Agents
  • Debt Collectors
  • Credit Supervisors and Managers
  • Finance back office staff
  • Call Centre staff
  • General Managers of SMMEs
CREDITORS CONTROL

The least expensive form of financing of a business is the creditors of the business.  The reason for this is the fact that most creditors don’t change interest on the outstanding amount of their customers’ accounts.

Frequently Credit Controllers do not have the necessary practical knowledge and skills to perform this function effectively.

This course aims to provide attendees with these practical skills and theoretical know-how needed to fulfil their function effectively and the equip attendees to understand the process of recording and handling creditors’ accounts.

OUTCOMES:
  • Recognise various classes of creditors of a company:
  • Understand the documentation, filing and methods of recording used in the control of creditors’accounts;
  • Understand the preparation and use of a  Purchases  Journal;
  • Understand the recording and calculation of goods in transit;
  • Understand the principles of accruing for outstanding accounts;
  • Understand the recording and calculation of Value Added Tax;
  • Attain the skills needed to reconcile creditors’ accounts.
COURSE CONTENT:
  1. Types of Creditors
  2. Sources of Creditors
  3. Documentation
  4. The processing of orders
  5. The Purchases Journal or Day Book
  6. The Payments Cash Book
  7. Remittance Advices
  8. Submission of Claims
  9. Discounts and deductions
  10. Accounting of Value added Tax
  11. Accounting for Goods in Transit
  12. Reconciliation of Creditors’Accounts
  13. Reconciliation of Bank and Control Accounts
  14. Terms of payment
  15. Practical Exercises
       
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