Effective Time Management

Workshop dates:

Johannesburg: For future dates email customerservice@norcazacademy.co.za
Durbanville, Cape Town: For future dates email customerservice@norcazacademy.co.za
Durban North: For future dates email customerservice@norcazacademy.co.za

Course fee: 

Single: R3,500.00 (R3,990.00 incl. VAT)

In-House Training sessions: 10 delegates @ R3,600.00 (R4,104.00 incl. VAT) per delegate – T&Cs apply.

About this course:

You will gain the personal insight and practical skills to develop and implement a framework for successful time management. You will also learn proven tools and techniques to make better day-to-day choices about investing your time and achieving your goals.

Who should attend

Anybody in the organisation that needs to increase their productivity and those wishing to develop more balance and control over their time commitments and work assignments.

Outcomes 
  • Manage your time by implementing a framework to achieve your goals
  • Make decisions about what you do and when
  • Apply a structured whole-brain process to shape your current and future commitments
  • Proactively schedule tasks, construct weekly plans and daily to-do lists
  • Adopt strategies and techniques to handle procrastination and interruptions 
Workshop Activities Include
  • Identifying your personal time style
  • Constructing and applying an Issues/Impact matrix
  • Mapping and analysing commitments and future situations
  • Formulating WISE goals
  • Modelling techniques to handle interruptions
  • Developing a time management toolkit 

 

Course outline

Evaluating How You Manage Your Time

Essentials of time management

 

  • Contrasting time planning and time management
  • Avoiding the psychological time trap
  • Taking control of your life through the choices you make 

Determining your time style

  • Evaluating your current strengths
  • Characterising your personal style of time management
  • Recognising opportunities for improvement
  • Assessing the effect of your time style on others 

Gaining control over your time

  • Identifying your unique pivotal time-related issues
  • Appraising your situation with an Issues/Impact matrix
  • Targeting factors that adversely impact your time

Structuring Your Responsibilities

Incorporating a time-planning process model

  • Harnessing the power of a structured approach
  • Re-using the model throughout your life
  • Customising the model to fit your style and needs 

Determining your primary purposes

  • Assessing clarity of purpose
  • Mind-mapping your current situation
  • Defining the purpose for each of your commitments 

Assessing your realities

  • Weighing the value of current efforts
  • Making choices in a planned way
  • Deriving tasks – the raw material of time planning 

Creating Your Powerful Future
Envisioning where you want to be

  • Leveraging the power of imagination
  • Articulating your personal mission
  • Choosing a future that works for you 

Formulating challenging goals

  • Creating a sense of direction
  • Generating personal momentum for action
  • Setting WISE goals 

Moving towards your goals

  • Initiating changes to your situation
  • Selecting steps and actions 

Prioritising and Scheduling

Focusing your attention

  • Taking steps to boost your concentration
  • Profiling your energy levels
  • Aligning tasks with your high and low periods 

Proactively identifying your priorities

  • Maximising the Important/Urgent matrix
  • Applying the Pareto Principle for the greatest results
  • Developing the habit of immediate attention 

Building your schedule

  • Assigning tasks into a weekly and daily schedule
  • Scheduling to create greater work/life balance
  • Creating a dynamic to-do list
  • Reducing mental clutter 

Techniques for Controlling Your Time

Overcoming procrastination

  • Identifying the root causes of inaction
  • Beating the deadline-driven trap
  • Approaching your tasks positively 

Diffusing the impact of others

  • Asserting yourself politely and calmly
  • Conquering overcommitment 

Dealing proactively with information overload

  • Customising your workspace
  • Stepping off the “email-go-round”
  • Evaluating your information flow and retrieval process 

Getting the Best Return on Your Time Investment

Analysing your progress

  • Conducting regular reviews
  • Comparing planned vs. actual usage with a time log 

Changing your time habits for the better

  • Calculating potential time saving
  • Exercising the freedom to do it your way
       
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